Connecting Internally Using Video

How to create buzz and excitement with employee communications—from a stale monthly newsletter to an energizing monthly talk show
Justin Fong (@jgfong), Vice President of Internal Communications, Teach For America

Had an organization newsletter, until around February 2010, with notes from senior leaders and some other news items. Readership was poor, and at the same time, video was exploding.

Why video?

• Richer media form
• Brings people closer to the action
• Greater ability to convey tone and emotion – brings people to life.

Benefits of live video?

• Minimal production time
• Unscripted, real, human
• Interactive
• Event excitement

Change Management

• Being honest about what’s not working – newletter results (10% readership)
• Getting buy in from senior leadership
• Appealing to the masses
• Pilot and test

Goals:

• Entergizing our people and create excitement about the work
• Liberates people to laugh more
• Broadens understanding of their work

Discussions Behind the Scenes

• Talk about diversity
• Discuss the narrative, what’s the story and who will deliver it?
• Talk about wordrobe
• Feedback from the audience
• Tone/feeling of each show

Growth

Phase I

• $300 camera, WebEx (audio via phone)
• Host and co-host
• Multiple cameras (another $300 camera) with feeds from other cities
• Video was only so-so, audio-video out of sync, and could only do it live.

Phase II

• Mix live shots with recorded segments
• Livestream.com @ $350/month
• Chat Functionality – to create event excitement
• New equipment: $2500 camera, microphones, lights
• Travel expenses are the bulk of cost
• Streaming relies on internet connection

Phase III

• Highest production quality, all pre-taped
• Studio shots and segments from the field
• Team of four travels to produce
• Video quality is usually external-grade
• Audience misses the excitement of a live event

Attracting an audience

• Attendance is about 50-60% of the organization
• Trailers, posters, and Yammer promote the show
• Groups watch the show together as a ritual
• Create a brand around the show – with a logo for each show
• Focus on the quality of the program
• Weaving the fabric of the organization’s culture – creating tradition, ritual, rhythm with Year in Review and Back to School Tour

Lessons:

• Stick with it
• Pilot – by not committing too much, being flexible, leaving space for innovation
• Constantly evolve – the first show looks drastically different than today’s
• Think expansively about the potential impact of internal communications
• Don’t be afraid you can do it